Effective date: October 19, 2026
1. Introduction
Wolf Media Studio (“Wolf Media Studio,” “we,” “us,” or “our”) is a brand photography, video production, and content strategy studio based in Orlando, Florida. We respect your privacy and are committed to protecting the personal information you share with us.
This Privacy Policy explains what information we collect, how we use and protect it, and the choices you have. It applies to our website at wolfmediastudio.com (the “Site”), our studio, and the services we provide, including brand photography, video production, content creation, studio rentals, and workshops (together, the “Services”).
By using our Site or Services, you agree to the practices described in this policy. If you do not agree, please do not use the Site.
2. Information We Collect
Information you give us directly:
- Contact and inquiry details — name, email, phone number, business name, website, and social media handles when you fill out a contact form, request a quote, or email or message us.
- Booking and project details — session dates, locations, project goals, brand information, and preferences you share when booking a shoot, studio rental, or workshop.
- Payment information — billing name, address, and payment details. Payments are processed by third-party processors (such as Stripe, Square, or PayPal). We do not store full credit card numbers on our systems.
- Newsletter sign-ups — your name and email address if you subscribe to our updates.
- Photos, video, and audio — images, footage, voice recordings, and likeness captured during sessions, shoots, events, or studio use.
- Testimonials and reviews — feedback you choose to share, with your permission to publish.
Information collected automatically:
- Device and usage data — IP address, browser type, device type, pages visited, time on page, and referring website.
- Cookies and similar technologies — see Section 5.
Information from third parties:
- Information from social media platforms (such as Instagram, Facebook, YouTube, or TikTok) when you interact with our pages or send us a message.
- Referrals from partners or clients who connect you with us.
3. How We Use Your Information
We use your information to:
- Respond to inquiries and provide quotes and proposals.
- Schedule, plan, and deliver photo sessions, video productions, studio rentals, and workshops.
- Process payments, send invoices, and manage contracts.
- Deliver final photos, videos, and content through online galleries or file-sharing services.
- Send updates, educational content, and offers if you have opted in. You can unsubscribe at any time.
- Improve our Site, Services, and client experience.
- Showcase our work in our portfolio, website, and social media, as described in Section 4.
- Comply with legal obligations and protect our rights.
We will not sell your personal information.
4. Photos, Video, and Client Content
Visual content is at the heart of what we do, so we handle it with care.
- Client ownership and licensing. Usage rights for photos and videos we create are defined in your client agreement. This policy does not change those terms.
- Portfolio and marketing use. With your consent, we may feature selected images, video clips, and testimonials on our website, social media, and promotional materials. You can ask us not to use your content, or to remove it from our channels going forward, by contacting us.
- Model releases. When people appear on camera, we use model releases or written consent where required. If you appear in content without having signed a release and want it removed from our channels, contact us.
- Events and public settings. At events, conferences, and workshops we produce or attend, attendees may be photographed or filmed. Where possible, notice is posted at the event. Let us know on site or afterward if you do not wish to appear.
- Studio rentals. Content created by renters in our studio belongs to the renter. Our studio may have security cameras in common areas for safety; they are never placed in restrooms or changing areas.
- Storage and delivery. Raw and final files are stored on secure drives and cloud services and delivered through password-protected galleries or file-sharing links.
5. Cookies and Tracking Technologies
Our Site uses cookies and similar tools to keep it working and to understand how visitors use it.
| Type | What it does | Examples |
|---|---|---|
| Essential | Makes the Site, forms, and security features work | WordPress session and security cookies |
| Analytics | Shows us which pages are visited and how people find us | Google Analytics, Jetpack Stats |
| Marketing | Measures ads and lets us show relevant ads on social platforms | Meta Pixel, Google Ads, TikTok Pixel |
| Embedded content | Lets you watch videos and see posts on our pages | YouTube, Vimeo, Instagram embeds |
You can block or delete cookies in your browser settings. Blocking some cookies may affect how the Site works. You can also opt out of Google Analytics with the Google Analytics Opt-out Add-on and manage ad preferences through Google Ad Settings and Meta’s ad preferences.
6. How We Share Your Information
We do not sell or rent your personal information. We share it only as needed to run our business:
- Service providers — website hosting, form and booking tools, payment processors, email marketing platforms, cloud storage, gallery delivery, and accounting software. They may use your information only to provide services to us.
- Production partners — trusted contractors such as second shooters, editors, makeup artists, or assistants working on your project, under confidentiality expectations.
- Your team or partners — people you ask us to share files or project updates with.
- Legal reasons — when required by law, subpoena, or court order, or to protect the rights, safety, or property of Wolf Media Studio, our clients, or others.
- Business transfers — if Wolf Media Studio is merged, sold, or restructured, information may transfer to the new owner under this policy.
7. Data Retention and Security
We keep personal information only as long as needed for the purposes in this policy, or as required for legal, tax, and accounting reasons.
- Inquiries that do not become projects are kept for up to 2 years.
- Client records (contracts, invoices) are kept for up to 7 years for tax purposes.
- Project files (raw and final photos and video) are archived for a limited period after delivery, as stated in your client agreement. We recommend you keep your own backup.
We use reasonable safeguards to protect your information, including SSL encryption on our Site, password-protected accounts and galleries, and limited access to client files. No method of transmission or storage is 100% secure, so we cannot guarantee absolute security.
8. Your Rights and Choices
You can ask us at any time to:
- Access the personal information we hold about you.
- Correct information that is inaccurate or incomplete.
- Delete your information, subject to legal or contractual obligations.
- Withdraw consent for portfolio or marketing use of your images going forward.
- Unsubscribe from marketing emails using the link in any email.
- Opt out of targeted advertising by adjusting your cookie and ad settings.
Depending on where you live (for example, California, Virginia, Colorado, or the European Union), you may have additional privacy rights under local law. We will honor applicable requests and will not discriminate against you for exercising your rights.
To make a request, contact us using the details in Section 11. We may need to verify your identity before responding, and we aim to respond within 30 days.
9. Children’s Privacy
Our Site is not directed to children under 13, and we do not knowingly collect personal information from them online. When minors appear in photo or video sessions, we require consent from a parent or legal guardian. If you believe a child has given us information without consent, contact us and we will delete it.
10. Third-Party Links and Changes to This Policy
Our Site may link to or embed content from other websites and platforms, such as Instagram, YouTube, and booking or payment pages. Their privacy practices are governed by their own policies, not this one.
We may update this Privacy Policy as our Services or the law change. When we do, we will update the effective date at the top of this page. Significant changes will be noted on the Site.
11. Contact Us
Questions or requests about your privacy? Reach out:
Wolf Media Studio
Orlando, Florida
Email: francheska@wolfmediastudio.com
Website: wolfmediastudio.com